Complete PracticeAutomation System
A full AI-powered system that replaces your assistant, protects your care plans, and positions your practice for a premium exit. Built specifically for your workflow.
The Core Problem We Solve
"It's like corralling cats. Constantly trying to keep them on the plan."
Patients cancel and reschedule, disrupting care plans. They've already paid via packs, so there's no friction to cancel. The cancellation policy isn't enforced.
Scattered appointments break your flow. When you stop, start, stop, start — it drains your energy. You're best when you're in the zone.
What the AI Does Differently
- ✓Checks care plan week before processing any change
- ✓Week 1-2: Strong push for same-week alternatives
- ✓Asks reason and responds appropriately
- ✓Empathetic for emergencies, firm for soft excuses
- ✓Escalates to you when needed
- ✓Logs reasons for your next conversation
Before vs After
See the tangible difference this system makes
| Metric | Without AI System | With AI System |
|---|---|---|
| Full-time assistant (annual) | €30,000+ | €0 |
| Lost care plans (early dropoffs) | €48,000+ | Protected |
| Your admin time (weekly) | 10+ hours | < 1 hour |
| Response time to leads | Hours/days | < 5 seconds |
| Practice exit multiple | 1.0x | 1.35x |
Complete System Included
Everything you need, built and configured for your practice
Custom Website
Professional Next.js site with booking integration, chat widget, and conversion tracking
AI WhatsApp Assistant
Instant responses 24/7, intelligent booking flow, FAQ handling, and escalation logic
Retention Engine
Care plan stage detection, reason tracking, and smart re-engagement sequences
Smart Scheduling
Slot prioritization algorithm fills prime times first, maintains your flow state
Full Integration
PracticeHub ↔ GoHighLevel sync, Meta Ads connection, Conversions API tracking
Patient Portal
Patients see credits, upcoming visits, and care plan progress. Reduces support queries.
The Transformation
See how each problem becomes an opportunity
Why This Investment Pays for Itself
The €15,000 investment delivers €78,000+ in first-year value through cost savings, protected revenue, and increased practice valuation.
Replace a €30k/year Assistant
AI handles booking, reminders, cancellations, and patient communication around the clock. No sick days, no training, no turnover.
Protect €48k+ in Care Plans
Smart retention logic prevents early-stage dropoffs. Just 2 saved patients per month = €48k/year in protected revenue.
Increase Exit Multiple by 35%
Systemized practices sell for 1.35x vs 1.0x revenue. On €300k revenue, that's €105k added to your exit value.
Reclaim 5+ Hours Per Week
Stop managing WhatsApp, chasing cancellations, and sending reminders. Focus on patients, not admin.
Milestone-Based Delivery
Pay as we deliver. Human checkpoints at every stage. No risk.
Discovery & Foundation
Weeks 1-3
- •Deep-dive strategy session
- •GHL account & configuration
- •PracticeHub integration
- •WhatsApp Business API setup
- •Pipeline & tagging structure
Website & Integrations
Weeks 3-5
- •Custom Next.js website
- •PracticeHub booking embed
- •GHL chat widget
- •Meta Pixel + Conversions API
- •Mobile-optimized design
AI & Automation
Weeks 5-8
- •AI booking conversation flow
- •Cancellation retention logic
- •Care plan stage detection
- •Automated reminder sequences
- •Reason tracking database
Launch & Optimization
Weeks 8-12
- •End-to-end testing
- •Soft launch with real patients
- •2-hour training session
- •Documentation handover
- •30-day post-launch support
Total Investment: €15,000
4 milestones × €3,750 · Pay as we deliver
This is a one-time investment. Ongoing costs are only ~€150/month for GHL + hosting. Compare to €2,500+/month for an assistant.
Explore the System
See exactly how each piece works with our interactive diagrams.